How to Know When Your Team Is Truly at Capacity (And When to Hire)

Capacity planning can feel like a tug-of-war between sales, delivery teams, and leadership—especially when growth goals collide with a team that already feels stretched. In this episode, Galen Low sits down with Brandon Llewellyn, Head of Delivery at Cirface, to unpack how delivery leaders can use data to diagnose real capacity issues, make smarter resourcing decisions, and avoid the trap of “just squeezing in one more project.” Brandon shares how his team approaches capacity planning using simple but powerful metrics, why top-down planning often beats granular task estimates, and how productized services, deal size, and role clarity can dramatically change how “busy” a team feels. They also explore how AI is influencing operational efficiency—and what leaders should actually do with the time it frees up. Resources from this episode: Join the Digital Project Manager Community

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How to Know When Your Team Is Truly at Capacity (And When to Hire) is an episode from The Digital Project Manager Podcast by Galen Low.

This episode is 44:31 long.

This episode was published on Mar 17, 2026.

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